APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the October 10, 2006, (Monthly Work Session) and the October 17, 2006, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: November 8, 2006 Regular 2.rtf
Attachment: November 8, 2006 Addendum 1.rtf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate November 8.pdf

GENERAL ITEMS

9. APPROVAL OF SCHOOL IMPROVEMENT PLANS, SAC ROSTERS AND SAC OPERATIONAL GUIDELINES

Description
2006-2007 School Improvement Plans, SAC Rosters, and SAC Operational Guidelines as posted on the School Board Web Site.

Recommendation
That the 2006-2007 School Improvement Plans, SAC Rosters, and SAC operational Guidlines be approved as presented.            

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT WITH SEARS AUTOMOTIVE CENTER

Description
This agreement will allow for non-paid career technical work experience for 11th &/or 12th grade ESE from Booker High School, Sarasota High School and Venice High School to learn the day to day operation of running a business at the Sears Automotive Center.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the Sears Automotive Center as presented.

11. APPROVAL OF AGREEMENT WITH J.H. FLOYD SUNSHINE MANOR, INC.

Description
This agreement will allow for non-paid career technical work experience for 11th &/or 12th grade students from Booker High School, Riverview High School and Sarasota High School to learn the day to day operations of running a business at the J.H. Floyd Sunshine Manor, Inc. also known as J.H. Floyd Nursing Center, Inc.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the J.H. Floyd Sunshine Manor, Inc. also known as J.H. Floyd Nursing Center, Inc.

12. APPROVAL OF CHANGE TO EXISTING AGREEMENT WITH HABITAT FOR HUMANITY-SARASOTA, INC.

Description
This agreement will allow for non-paid career technical work experience for 11th &/or 12th grade students from Booker High School, Riverview High School and Sarasota High School to learn the day to day operation of running a business at Habitat for Humanity-Sarasota, Inc.  This agreement is a change to an existing agreement from Booker High School that will now include Riverview High School and Sarasota High School Students to participate in the program.

Recommendation
That the School Board approve the expanded agreement between the Vocational Instructional Program and Habitat for Humanity-Sarasota, Inc.

13. APPROVAL TO THE LEASE AGREEMENT BETWEEN SARASOTA SCHOOL BOARD AND NEXTEL SOUTH CORP.

Description

This addendum is necessary to allow Nextel South Corp., a cellular provider located on a cell tower on Gocio Elementary School property, to expand their leased space by 140 square feet.  This expansion is necessary for them to install a generator and supporting  equipment.  The monthly lease to the School Board will be $200.

 

Recommendation
That the Board approve the Amendment to the Lease Agreement between Sarasota County School Board and Nextel South Corp.
Attachment: Nextel-Gocio amendmnt-Gener.doc

14. COOPERATIVE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY FLORIDA AND FIRST STEP VIP-ER PROGRAM

Description

In an effort to establish and maintain a cooperative relationship between the Sarasota County Technical Institute and the First Step VIP-ER Program and in order to provide the most cost-effective and quality programs, guidelines for program operation have been discussed and agreed upon for FY 2006 - 2007.

Recommendation
That the Cooperative Agreement between the School Board of Sarasota County, Florida, and First Step VIP-ER Program be approved.
Attachment: SCTI-VIP-ER 06-07.doc

GRANTS

15. APPROVAL OF THE POWER OF ONE GRANT APPLICATION TO BEST BUY TE@CH PROGRAM FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds will allow students to learn computer and communication skills that may be shared with community organizations and leaders, and government agencies.

Recommendation
That the School Board of Sarasota County approve the Power of One grant application.

EXPULSIONS

16. EXPULSION CASE NO. 07-080

Description
On October 6, 2006, the student listed in Expulsion Case No. 07-080, violated School Board Policy 5.32(1)(j), Zero Tolerance and School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until July 30 of the 2007-2008 academic year.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 07-080, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2006-2007 academic year, until July 30 of the 2007-2008 academic year.
Attachment: EXPULSION CASE NO. 07-080.doc (Confidential Item)

17. EXPULSION CASE NO. 06-263

Description
The student listed in Expulsion Case No. 06-263, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 23, 2006, the student listed in Expulsion Case No. 06-263, violated School Board Policy 5.322, Prohibition Against Use, Sale or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until February 28 of the 2006-2007 academic year.

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 06-263, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately until February 28 of the 2006-2007 academic year.

 

Attachment: EXPULSION CASE NO. 06-263.doc (Confidential Item)

MATERIALS MANAGEMENT

18. APPROVAL TO AWARD BID #7014 TO PRESSURE CLEAN METAL ROOFS

Description
Bids to 'Pressure Clean Metal Roofs and Other Structures/Surfaces' were received from eight vendors on September 12, 2006.  The bid of Awnclean Diversified Services was the best low bid meeting the advertised specifications.  The bid of Coral Restoration, LLC, was non-responsive to the experience requirement.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Awnclean Diversified Services, to 'Pressure Clean Metal Roofs and Other Structures/Surfaces' in an amount not to exceed $200,000.00, be approved for award and purchase.
Attachment: PressureClean7014Rec.pdf

19. APPROVAL TO AWARD RFP #7044 FOR SCTI WEBSITE DESIGN AND DEVELOPMENT

Description
Proposals to provide 'Website Design and Development for SCTI were received from three proposers on September 14, 2006.   The proposal of Vision Internet Providers, Inc., was the best proposal meeting the advertised specifications.  The funds for this purchase are contained in the budget allocated for the project.

Recommendation
That the proposal of Vision Internet Providers, Inc., to provide 'Website Design and Development for SCTI', in an amount not to exceed $75,000.00, be approved for award and purchase.
Attachment: WebsiteDesign7044Rec.pdf

FACILITIES

20. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR SARASOTA HIGH SCHOOL BUILDING 14 REMODEL

Description
The architect has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by McIntyre Elwell & Strammer General Contractors for Sarasota High Building 14 Remodel be accepted as substantially complete as of August 1, 2006.
Attachment: 110806 SubCom SHS.pdf

CONSTRUCTION

21. RATIFICATION OF AMENDMENT #5 TO THE ARCHITECT'S CONTRACT FOR LAMARQUE ELEMENTARY SCHOOL

Description

This amendment covers professional services required to upgrade the emergency shelter capabilities of the school by classifying it as a Persons with Special Needs (PSN) shelter by researching and designing an oxygen distribution system, including additional emergency power outlets throughout the building, emergency power to certain kitchen equipment and point of service machines at food service.  The amount of this amendment is $24,600.00.  Funds for this amendment are available through the project budget account and will be reimbursed by the County through the Persons with Special Needs (PSN) projects.

Recommendation
That Amendment #5 to the agreement dated 3/1/2005 with BRPH Architects-Engineers, Inc. for the Lamarque Elementary School project be ratified as presented.
Attachment: BAIenc11-8-06ElemH-Amend#5ArcCon.pdf

22. RATIFICATION OF AMENDMENT #6 TO THE ARCHITECT'S CONTRACT FOR LAMARQUE ELEMENTARY SCHOOL

Description

This amendment covers modifications to Article 3 [Additional Services] of the contract.  This will include deductions in costs for unused portions of specific line items resulting in a reduction of ($38,720.36).  A new line item needs to be added to Article 3 for the additional services required by BRPH Architects-Engineers, Inc., from Jensen and Group, LLC to provide professional design services for on-site improvements including Sardinia Avenue, off-site improvements and the intersection improvements at Price Blvd. and Salford Blvd.  The total amount of this new line item is $49,287.00.  The net difference in these amounts, equals an increase of $10,566.64 to the total contract amount.  These funds are available through the project budget account.

Recommendation
That Amendment #6 to the agreement dated 3/1/2006 with BRPH Architects-Engineers, Inc. for the Lamarque Elementary School project be ratified as presented.
Attachment: BAIenc11-8-06ElemH-Amend#6ArcCon.pdf

23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE OAK PARK SCHOOL - HVAC RENOVATION: PHASE 3

Description

This is one (1) of thirteen (13) phases of the project to achieve completion.  The engineer has prepared the Certificate of Substantial Completion and the final punch list.  This is only a portion of the contract and is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Oak Park School - HVAC Renovation project: Phase 3 be accepted as substantially complete as of 9/20/2006.
Attachment: BAIenc10-17-06OakParkHVAC-Phase3SC.pdf

24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE HIGH SCHOOL - SCIENCE LABS RENOVATION PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Venice High School - Science Lab Renovation project be accepted as substantially complete as of 10/10/2006.
Attachment: BAIenc11-8-06VHS-SciLabRenovSC.pdf

25. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE HIGH SCHOOL - SCIENCE LABS RENOVATION: PLUMBING PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Venice High School - Science Lab Renovation: Plumbing project be accepted as substantially complete as of 10/10/2006.
Attachment: BAIenc11-8-06VHS-SciLabRenovPlmbgSC.pdf

26. APPROVAL OF UPDATE #1 TO THE 2006/2007 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professional has submitted annual request for certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  This submission is in accordance with School Board Policy #7.71.  The initial 2006/2007 list was Board approved 10/3/2006 (Item #23).  The newly added firm is identified, on the enclosure, at the end of the initial listing and is in bold print.  Upon Board approval, the pertinent data from this submission will be incorporated to the existing list.

Recommendation
That Update #1 to the 2006/2007 Annual Certification of Professionals for Construction Related Services be approved as presented.
Attachment: BAIenc11-8-06Update#1-AnnualCert2006-07.pdf

27. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED TESTING FIRMS FOR GEOTECHNICAL TESTING AND MATERIALS TESTING, OR ANY PART THEREOF, AND THRESHOLD BUILDING INSPECTION SERVICES FOR A PERIOD OF THREE (3) YEARS

Description

The scope shall include geotechnical testing and materials testing, or any part thereof, and threshold building inspection services for the School Board of Sarasota County for a period of three (3) years.  On 10/18/2006, the Professional Services Selection Committee (PSSC) met to select certified and qualified testing firms for these services.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The estimated cost for these services for a three-year period is $300,000.00.  Funds for these services are available through individual capital project accounts.

Recommendation
That the ranking of certified and qualified testing firms for Geotechnical Testing and Materials Testing, or any part thereof, and Threshold Building Inspection Services for aperiod of three (3) years be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the three (3) top-ranked firms.
Attachment: BAIenc11-8-06GeoMatlsTesting&TBIsvcs2006SL-R.pdf

28. APPROVAL OF THE CONSTRUCTION MANAGER'S CONTRACT FOR THE MIDDLE SCHOOL "EE" PROJECT

Description

The scope shall be to provide construction management services for the Middle School "EE" project.  The construction budget is estimated to be $35,000,000.00.  This campus shall be designed for a 1,435 permanent student station school with a capacity of 1,292 student stations.  On 10/17/2006 (Item #28), the Board authorized negotiations with the recommended company.  On 10/18/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee met a representative from Kraft Construction Company, Inc. to negotiate a contract for this project.  This contract covers the preconstruction and bidding services portion only for this project.  The contract for construction will be negotiated separately at a later date.  This contract amount is $127,500.00.  The School Board attorney has approved this contract.  A copy of the contract is available for review at the Construction Services Department.  The project budget is approximately $50M.  Funds for this project are available in the capital budget account.

Recommendation
That the construction manager's contract for the Middle School "EE" project be approved as presented.   

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Change Order(s) have been summarized on the enclosure for ease of review.  These change orders collectively total an increase of $289,237.73 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc11-8-06CO-CSD.pdf

FINANCE

30. ACCEPTANCE OF THE AUDITOR GENERAL OPERATIONAL AUDIT REPORT NUMBER 2007-030 FOR THE PERIOD JULY 1, 2005 THROUGH JUNE 30, 2006

Description

The Auditor General has completed the Operational Audit of the School Board of Sarasota County for July 1, 2005 through June 30, 2006 fiscal year and had seven findings and recommendations.  The Operational Audit Report Number 2007-030 can be viewed at:

     www.state.fl.us/audgen/pages/pdf_files/2007-030.pdf

 

Recommendation
That the Auditor General Operational Audit Report Number 2007-030 be accepted as presented.

31. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENT FOR THE MONTH ENDING SEPTEMBER 30, 2006

Description

The Superintendent's Financial Statement for the month ending September 30, 2006, does not reflect any unusual trends at the end of the first quarter of this fiscal year.  The salaries and benefits have increased less than would be expected because of the 2005-06 retroactive pay (and corresponding benefits) was paid as of September 30, 2005, and the 2006-07 salary increase will not be reflected until later in the fiscal year since the contract for this year has not been ratified by the Sarasota Classified/Teachers Association or approved by the School Board as of October 18.

Recommendation
That the Superintendent's Financial Statement as of September 30, 2006, be approved as presented.
Attachment: Septembersuper.pdf

32. FACILITY SERVICES REORGANIZATION

Description
The position changes between the budget adopted on September 12, 2006, and the proposed reorganization are as follows:   the addition of an Assistant Director, three (3) Specialists and the deletion of seven (7) Managers of Operations.  The attached organizational chart displays the way in which the organization chain of command is structured.  Any detailed questions should be directed to Jody Dumas, Director of Facility Services. 

Recommendation
That the Board approve the Facility Services Reorganization as presented. 
Attachment: REORG CHART.pdf
Attachment: WORKSHEET.pdf